The Administrative Assistant will be working with a high profile nonprofit CEO and their team in a fast-changing environment to provide expert level administrative support to the CEO, CPO, Board of Directors and other executives. This position requires a highly-motivated and skilled professional who will perform a wide range of administrative support related tasks that require strong attention to detail. In addition to managing the CEO and CPO’s daily calendar, travel arrangements and standing or ad-hoc meetings, the Administrative Assistant will:
Closely monitor and prioritize all inbound information (emails, calls, etc.) and tasks for the CEO and CPO.
Regularly draft emails and correspondence, take minutes at meetings. Edit blogs and emails drafted by the CEO.
Support Board of Directors, committees and members by coordinating schedules, taking board minutes, maintaining legal records, and other administrative tasks.
Regularly interact with other executives, elected officials and their staff to coordinate meetings with the CEO and CPO, assemble documents and assist with cross-functional projects.
Manage travel arrangements and prepare and process expense reports for Executive Team. Manage agency-wide travel arrangements and ensure proper approvals are obtained.
Prepare timely reports, agendas and presentations for staff functions, and other meetings, and maintain records and files of current and past projects, operations and decisions.
Assist with special projects and events as needed.
Other duties as assigned.