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Contracts Coordinator

San Jose, California

Job Type:

Full Time

About the Role

Under the general supervision of the Director of Contracts, the Contracts Coordinator functions as a liaison between FIRST 5 and grantees; prepares and monitors contracts; processes invoice payments and tracking; ensures that FIRST 5 requirements and procedures are followed; provides technical assistance, training and support; performs coordination and management of data management system for external and internal partners. This position is part of a bargaining unit represented by Local SEIU 521.

Education and related experience

Minimum education required: Bachelor’s degree OR equivalent years of professional experience may be substituted for degree.

Required experience: Two years of previous administrative experience in addition to education years substitute, if applicable. Experience working with community-based organizations, non-profit or local governments a plus.

Knowledge and Ability

Requires excellent organizational skills including how to set priorities, multi-task, and be able to meet tight guidelines; knowledge and experience in computer applications (Microsoft Word, PowerPoint, Excel, and Outlook); proven ability to work with a diverse population and possess a professional demeanor; use own initiative and independent judgment within established guidelines; establish and maintain effective, collaborative working relationships; communicate effectively both verbally and in writing; maintain standards of confidentiality and a strong commitment to ethical practice.

Excellent analytical skills for evaluating contract-related documents, including but not limited to, scopes of work, budgets, reports and invoices; facilitation skills; and commitment to customer service and continuous quality improvement.

FULL-TIME/PART-TIMEFull-Time  EXEMPT/NON-EXEMPTExempt  SALARY RANGECoordinator Classification: $73,300 - $84,975


About the Company

FIRST 5 Santa Clara County (FIRST 5) was formed when California voters approved Proposition 10 in November 1998. FIRST 5 is a public entity governed by a nine member Commission. FIRST 5 Santa Clara County supports the healthy development of children prenatal through age 5 and enriches the lives of their families. FIRST 5 allocates funds to promote, support, and improve early childhood development for children prenatal through age 5 and their families.
Through an extensive planning process, the community identified four domains in which FIRST 5 focuses its resources: (1) Health Care; (2) Family Support; (3) Early Care and Education; and (4) Neighborhood and Community Engagement. The Commission then adopted five primary goals that address each of these domains: (1) Children are born healthy and experience optimal health and development; (2) Families provide safe, stable, loving and stimulating homes; (3) Children enter school fully prepared to succeed academically, emotionally and socially; (4) Neighborhoods and communities are places where children are safe, neighbors are connected, and all cultures are respected; and (5) Systems are responsive to the needs of children and families. Potential applicants are encouraged to visit FIRST 5's website at in order to better understand FIRST 5's programs and services.

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