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OVERVIEW:

The Senior Project Manager is responsible for project management for the implementation of new programs, grants, and initiatives, working in conjunction with the Director of Compliance. This includes development and implementation of project plans, pulling together a team from all programs, departments and systems, specifically the agency’s electronic health records system, Awards. This position represents the responsibilities of Compliance, including Awards. Projects include the agency’s COA certification, CCL Program Statements and Audits and mental health audits. Working in conjunction with programs and departments, the position monitors adherence to reporting for contracts, CCL, and grants. Additionally this position manages the overall organization’s policies and procedures, ensuring communication with staff, approval of policies by the Board of Directors, and periodic reviews of Program Procedures.

This position supports the agency’s culture of successfully executing major initiatives and program projects through a system of project management. The Senior Project Manager manages this process through matrix management.

QUALIFICATIONS:

Required

Bachelor’s Degree

Three years of experience in project management, including utilizing project management systems

Ability to initiate projects, plan projects, execute projects, and close projects while meeting deadlines and remaining within allocated budget

Ability to assess project risks, manage resources, and generate status reports on all projects

Demonstrated ability to execute projects on time and on budget

Ability to conduct “lessons learned” analysis and drive continuous process improvements based on feedback

Strong organizational skills and the ability to multi-task and manage multiple projects with conflicting deadlines

Strong analytical and problem-solving skills

Strong written and verbal communication skills

Ability to work independently and with minimal supervision

Strong skills in Microsoft Office Applications

Skills in working with databases, such as an electronic health records system

Preferred

Holds an MBA, CAPM certification, or PMP certification

Proficient in Microsoft Office Applications (e.g. Word, Excel, Outlook PowerPoint, Visio)

Knowledge of efficiency tools such as SCRUM, Wikis, CreativePro, Basecamp, Asana, etc.

RESPONSIBILITIES INCLUDE (but not limited to):

New Programs, Major Initiatives and Project Plans

Work with CEO and ELT on the management of major initiatives

Oversee several projects at a time from multiple departments, ensuring that each project receives the proper amount of attention and meets its goals and deadlines

Work with project program/department leads to identify project objectives and goals; may also assist in the design and testing phases of the project

Create schedules/timelines for projects, and assist project leads with delegation strategies, task-tracking, and other resources to ensure deadlines are met

Assess project risks and work with each program/department lead to mitigate such risks throughout the entirety of the project

Coordinate check-ins and meetings with both project leads and the entirety of the project team; support meetings critical to the project

Create and maintain project documentation to track the history and progress of all current and past projects

Provide organizational resources and training to both project leads and the entire project team

Meet with and provide direction to managers and supervisors in the creation and completion of their monthly project plans

Keep manager and management informed of critical issues, due dates and concerns

Develop and communicate monthly status reports

COA Accreditation:

Manage the agency’s accreditation process including maintenance strategy, work with accreditation provider and manage monthly standard reviews

Communicate accreditation changes, updates, and deadlines with the agency and assure compliance to new requirements

Support and at times, manage monthly PQI meetings – lead the meetings, send out agendas, ensure minutes are accurate

Provide organizational resources and training

Keep manager and management informed of critical issues, critical due dates and concerns

Develop and communicate monthly status report

Miscellaneous Accreditation

Support the agency for audits, reviews and accreditation for areas such as Community Care Licensing and Mental Health.

Policies and Procedures:

Develop and document policies, processes, and procedures for the agency and, as needed, programs and departments

Maintain thorough and updated Agency Policies and Procedures Manual

Develop and document processes and procedures and other documentation (i.e. checklists and training) for all areas of responsibility

Awards (Electronic Health Records System)

Implements new programs and grants in Awards, ensuring accuracy, integrity, and ease of use for staff.

Unity Care is a COA-accredited 501(c)3 organization with a 32-year track record of helping over 25,000 young adults from foster care avoid homelessness and build economic mobility as they transition from foster care into adulthood. Annually, we serve over 500 young adults throughout the San Francisco Bay Area, Monterey, and Sacramento regions.

OUR MISSION: We transform the lives of young people in and emerging from foster care by providing stable housing, caring connections, and life skills that build a foundation to achieve their potential.

OUR VISION: Unity Care is the nurturing home that embraces, heals, and transitions foster youth toward adult lives of independence, well-being, and purpose. We are leading the way to eradicate homelessness and inspire hope for their brighter future.